Project Coordinator

Permanent position (4 or 5 day week)
£27,000 - £32,000 (pro rata, dependent on experience)
London based studio, hybrid remote (flexible)
Deadline: 10 April 2024, midnight (BST)

Join the Applied Works team to deliver exciting and pioneering digital design projects for our global clients, and enrich our growing team.

Applied Works is the design partner to the world’s data pioneers. We’re based at Somerset House in central London and we’re a small team working on big projects – helping organisations like the UN, Chatham House and the World Economic Forum turn their complex data into impactful and interactive experiences. We strive to affect positive change in our work – seeking projects that help policymakers, governments, businesses and the public to understand data around climate change and sociopolitical issues.

Our growing studio is seeking to hire a Project Coordinator who will assist our Head of Production in organising our ongoing projects. This task involves monitoring project plans, schedules, work hours, budgets and expenditures, organising and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner.

To be successful as a Project Coordinator, you will need to be able to work on tight deadlines, be competent in using Google Suite, and have exceptional verbal, written, and presentation skills. At least two years of relevant experience is required for consideration.

What you'll do:

  • Maintain and monitor project plans, project schedules, work hours, budgets, and expenditures.
  • Organise, attend, and participate in team and stakeholder meetings.
  • Document and follow up on important actions and decisions from meetings.
  • Prepare necessary presentation materials for meetings.
  • Ensure project deadlines are met.
  • Determine project changes.
  • Provide administrative support as needed.
  • Undertake project tasks as required.
  • Develop project strategies.
  • Ensure projects adhere to frameworks and all documentation is maintained appropriately for each project.
  • Assess project risks and issues and provide solutions where applicable.
  • Ensure stakeholder views are managed towards the best solution.
  • Chair and facilitate meetings where appropriate and distribute minutes to all project team members.

Core skills we're looking for:

  • Bachelor's degree in business or related field of study OR two years of experience in a related field.

  • Exceptional verbal, written, and presentation skills.

  • Ability to work effectively both independently and as part of a team.

  • Experience using computers for a variety of tasks.

  • Competency in using standard document and sheet software (G-Suite, MS office)

  • Knowledge of file management, transcription, and other administrative procedures.

  • Ability to work on tight deadlines.

Benefits of working with us

Applied Works’ mission is to nurture a working environment in which personal interests and ideas can flourish. We aim to bring together talented people who enjoy new challenges and share a genuine curiosity about the projects we work on. Our workplace is friendly and inclusive, made up of designers, developers, and people working in production and operations.

We’re a friendly and supportive team, and we’ve tried to make our recruitment process reflect this. We only ask for CVs (not covering letters), we practise blind recruitment to reduce any risk of unconscious bias, we send candidates interview questions in advance, and don’t fuss over grammar or spelling in your CV for non-comms related roles.

  • 25 days of annual leave (pro rata)

  • Flexibility in working hours and week

  • Remote/on-site flexible split

  • Opportunities to work with a diverse range of ambitious clients

  • We're a ethical organisation, working on challenging, impactful projects making a positive difference

  • Being part of the vibrant Makerversity community

  • Access to facilities and events in our shared studio space, including wood, textile, engineering and digital workshops, masterclasses, talks and courses

  • A supportive and friendly environment from our passionate team

  • Four team offsites a year

  • Regular team socials

What we care about

  • We’re an ethical organisation, and carry out a robust ethical checklist before working with any new client.

  • We always look deeper, and ask the right questions to clients and users to ensure we’re building the right solution.

  • We put people first, so we put strong emphasis on designing and developing everything with real users in mind.

  • We care about each other, we take time to give one another support and socialise together.

  • We’re always learning, we go to talks, events and exhibitions throughout the year to ensure we’re always learning from others and challenging ourselves to do better.

How to apply, key dates and fair recruitment process

  1. Please send your CV to [email protected] by midnight on 10 April 2024 (BST). We don’t need a covering letter, so please ensure your CV is up to date and contains information about you that is relevant to our selection criteria (stated above). Please also include your contact details, including an email address and phone number.

  2. We will then carry out blind recruitment, where we will score all CVs with personal details removed to lessen the risk of unconscious bias, and give under-represented groups confidence that their application will be fairly considered. We will also use the same standardised scoring criteria for all applicants.

  3. By 17 April 2024 all applicants will be notified whether or not they have been selected for an interview, and selected applicants will be sent interview questions in advance.

  4. Interviews (online or in person) will take place week commencing 22 April 2024, with a final decision by 1 May 2024.

If you have any questions about this role, email us on [email protected]

Role not quite right for you?

We're always looking for talented people to join our team and expand our network, and appreciate experience comes in all shapes and sizes. So if you think you'd be a good fit, but don't necessarily tick all the boxes then we'd love to hear from you — you might be exactly what we need, we just aren't aware of it yet!